Simple EHS Compliance Solutions to Avoid OSHA and EPA Fines

Companies are under increasing pressure to meet Environmental Health and Safety (EHS) regulations. The importance of EHS compliance is significant, as it safeguards employees and the environment while shielding organizations from hefty fines and legal issues. In this post, we will explore why companies need EHS compliance solutions, how these solutions can enhance practices, and showcase specific examples of fines from OSHA and EPA that could have been prevented.

The Role of EHS Compliance Solutions

EHS regulations can be complex and overwhelming for many organizations. With laws changing frequently, remaining compliant requires substantial resources and expertise. EHS compliance solutions offer the necessary tools and knowledge to navigate these challenges effectively.

One major advantage of EHS compliance solutions is automation. For instance, safety reporting can be tedious and error prone. With EHS software, companies can automate data collection and reporting, ensure accuracy and save time.

According to a recent survey, companies that implemented EHS software saw a 40% reduction in reporting errors.

By utilizing these resources, companies can enhance their compliance efforts and minimize the risk of violations.

2024-2025 Fine Levels for OSHA & EPA

These examples highlight that fines for non-compliance are real, significant, and trending upward.

OSHA

• Beginning in 2024, the maximum federal penalty for a serious or other-than-serious violation increased from $15,625 to $16,131 per violation. osha.gov+1

• For 2025, the maximum for serious or other-than‐serious violations will go up to $16,550 per violation; the maximum for willful or repeated violations will rise to $165,514 per violation. nahb.org+2osha.gov+2

• Also, “failure to abate” (not fixing a cited hazard by the required date) can incur $16,550 per day beyond the abatement date (in 2025). osha.gov+1

EPA

• The EPA adjusts its civil penalty amounts annually for inflation. For example, a final rule effective January 8, 2025 raises minimum and maximum civil penalties across statutes administered by the EPA. Federal Register+1

• Some specific 2025 maximums (post-1/8/2025) include:

  • Clean Air Act (CAA): $124,426 per violation lion.com

  • Clean Water Act (CWA): $68,445 per violation lion.com

  • RCRA (hazardous waste law): $93,058 per violation lion.com+1

• The penalty levels for 2024 had already increased by roughly ~3.2 % from 2023. Crowell & Moring - Home+1

Illustrative Recent Fines

• A 2024 case: Sunrun Installation Services Inc. (solar installation) was cited for $288,087 in penalties by OSHA for repeated fall hazards. osha.gov

• A 2024 EPA case: Royal Caribbean Cruises Ltd. agreed to pay $473,685 in a settlement for RCRA hazardous-waste violations. epa.gov

• Another EPA 2024 case: two Kansas packaging companies agreed to pay $182,879 in penalties + ~$710K in upgrades for hazardous waste violations. epa.gov

Common EHS Violations and How to Avoid Them

Familiarizing yourself with common EHS violations is crucial for proactive compliance. Here are several frequent issues along with actionable solutions:

1. Inadequate Training

Violation: Insufficient training for employees regarding safety and environmental protocols can lead to accidents and violations.

Solution: Make it a priority to conduct regular training sessions covering EHS topics. Use compliance solutions offering training modules that track participation and ensure understanding.

2. Poor Recordkeeping

Violation: Inaccurate recordkeeping can trigger compliance issues during inspections.

Solution: Leverage EHS software to streamline recordkeeping. This software can create comprehensive documentation that is both accurate and readily available.

3. Neglecting Risk Assessments

Violation: Failing to conduct regular risk assessments can overlook potential hazards in the workplace.

Solution: Set a schedule for routine risk assessments and utilize EHS compliance solutions that provide templates and step-by-step guidance.

4. Non-Compliance with Waste Management Regulations

Violation: Mismanagement of hazardous waste can result in significant fines from the EPA.

Solution: Establish a solid waste management program aligned with EPA regulations and use EHS software for tracking disposal and treatment practices.

The Benefits of Partnering with EHS Compliance Experts

While some companies manage EHS compliance internally, working with experts can yield substantial benefits. EHS consultants and compliance solution providers bring specialized knowledge that helps organizations navigate complex regulations effectively.

1. Access to Expertise

EHS compliance experts are continually updated on regulations and best practices, providing companies with accurate, current guidance.

2. Customized Strategies

EHS compliance solutions are tailored to meet each company’s specific needs and challenges. Experts will assess current practices and create personalized improvement plans.

3. Enhanced Operational Efficiency

Outsourcing EHS compliance allows companies to focus on core business operations while ensuring compliance responsibilities are met effectively.

How EHS Compliance Solutions Can Help

EHS compliance solutions can significantly lower the likelihood of violations and fines. Here is how these tools can advance your EHS practices:

1. Streamlined Reporting

EHS software can simplify reporting, enabling companies to track compliance effectively and generate required documentation with ease.

2. Real-Time Monitoring

Real-time monitoring of environmental and safety metrics helps companies identify potential issues quickly, allowing for prompt corrective actions.

3. Improved Communication

These solutions also enhance communication across departments, ensuring all employees understand their compliance responsibilities and the critical nature of EHS practices.

As the regulatory landscape continues to shift, it is vital for companies to stay informed and proactive in their compliance efforts. Working with EHS experts and utilizing cutting-edge solutions can make a substantial difference in achieving and sustaining compliance. Ultimately, this not only prevents costly penalties but also nurtures a culture of safety and responsibility that benefits everyone involved.